Verity for contractors
A contracting business runs several jobs at once with shared labour and material advances, and bills late on all of them. Verity tracks the work, the gangs and the money per job.
Sized for a firm where the owner is also on site.
Verity / Jobs
LiveActive jobs
11
Unbilled work
₹68 L
Advances outstanding
₹24 L
Retention held
₹38 L
Needs attention
Illustrative figures. Verity shows your own jobs in this shape.
How the business runs
A contracting firm typically runs a handful of jobs simultaneously — a fit-out here, a civil package there, a maintenance contract elsewhere — using the same labour gangs, the same equipment and the same working capital. The jobs have different clients, different rates and different billing rules, and the resources move between them daily.
The consequence is that cost attribution collapses. A gang moves from one site to another on a Wednesday because it was needed, and unless somebody writes it down the labour cost lands on the wrong job or on no job at all. Multiply that across four sites and a month, and job profitability becomes an estimate.
The second and most damaging problem is billing. Contractors do work and bill it late, because raising a running bill requires measuring what was done and nobody has time while the work continues. Sixty-eight lakh of completed unbilled work is the firm financing its clients out of its own working capital, which is exactly what a contracting business cannot afford.
The third is extra work. A client asks for something on site, the contractor does it because refusing damages the relationship, and no rate is agreed. It is then billed at the end against a client who does not remember agreeing to it.
The fourth is retention, which sits with the client past its release date because nobody asked.
Verity holds the job, its measurement, its labour, its advances and its retention as records, without requiring an office.
What Verity calls these things
What gets in the way
Contracting difficulties come from resources that move faster than anyone records them and bills raised too late.
Running bills are raised late
Work is completed and measurement waits, so the firm funds its clients with its own working capital for weeks at a time.
In Verity Completed work is measured against the quotation as it happens, so unbilled value is a current number with a billing task attached.
Labour cost lands on the wrong job
Gangs move between sites as need dictates, and unless the movement is recorded the cost is attributed by memory at month end.
In Verity Gang deployment is recorded by site and day, so labour cost attaches to the job that consumed it.
Extra work is done without an agreed rate
A client asks for something on site and it gets done, then billed at the end against someone who does not recall agreeing.
In Verity Extras are raised as a variation with a rate before or as the work proceeds, recorded against the job.
Material advances are untracked
Advances are paid to suppliers to secure material and are reconciled loosely against deliveries across several jobs.
In Verity Advances are recorded against the supplier and job, and reconciled against deliveries received.
Retention is forgotten
Retention passes its release date and nobody raises the request, so the money stays with the client.
In Verity Release dates are on the job record, and the request is raised on the date.
Quotations are prepared from scratch
Similar jobs are quoted from memory rather than from what comparable work actually cost, so margin varies without anyone deciding.
In Verity Completed jobs with their actual costs are records, so a quotation starts from evidence.
The complete system
One system across jobs, gangs, material and money. No office required.
Work
Each job is work with a client, a quotation with rates, measured progress, extras, an owner and a state.
Why it matters here The job is the unit of profit, and running several at once with shared resources is what makes attribution hard.
In practice Eleven active jobs with sixty-eight lakh of completed work unbilled across four of them.
People
Gangs and workers are records with their trade, rates and daily deployment against sites and jobs.
Why it matters here Labour is the largest cost in most contracting work and the most mobile, which is why it is the most misattributed.
In practice A gang moved mid-week, recorded against the site it worked rather than the one it started on.
Workflows
Measurement, billing, extras and retention release are defined steps with owners and dates against the job.
Why it matters here These are the commercial events, and every one of them currently happens late or verbally.
In practice Nine lakh of retention past its release date, with the request raised on the date instead.
Inventory
Advances, purchases and material at site are recorded against supplier and job, and reconciled against deliveries and consumption.
Why it matters here Advances are working capital committed before any value is received, and they are usually reconciled loosely.
In practice Twenty-four lakh of advances outstanding against six suppliers, reconciled per job.
Relationships
Clients are records with their jobs, rates, billing terms, payment history, retention and communications.
Why it matters here Contractors work repeatedly for the same clients, and payment behaviour is the most useful thing to know about them.
In practice A client whose average payment runs sixty days beyond terms, visible before the next quotation.
Suppliers
Suppliers are relationships with their orders, advances, deliveries, rates and balances.
Why it matters here Material availability determines whether a gang has work, and advances tie up cash.
In practice A supplier holding an advance with deliveries outstanding, per job.
Locations
Sites are locations with their own material, labour deployment and progress.
Why it matters here Running several sites at once with shared resources is the defining structure of the business.
In practice Labour and material by site, so job cost is attributable rather than estimated.
Reports and analytics
Cost against quotation per job, unbilled value, labour attribution, advances outstanding, retention position and client payment behaviour come from the operational records.
Why it matters here A contractor’s two questions — is this job making money and where is my cash — are both currently estimates.
In practice Cost against quotation per job, current rather than assessed at completion.
Verity AI
Verity AI answers from your own job, labour, material and billing records, respects permissions, and can create assigned follow-ups.
Why it matters here The owner is on site most of the day and needs an answer rather than a report to prepare.
In practice "What work is completed and unbilled?" returns sixty-eight lakh with billing tasks raised.
Communication
Instructions, agreements and site correspondence attach to the job or extra they concern.
Why it matters here Extras are agreed verbally on site and disputed at billing, and the record is the whole difference.
In practice A client instruction for extra work recorded on the job at the time it was given.
Control
One permission model and one audit trail, with rate agreements and advances as recorded decisions.
Why it matters here Supervisors commit the firm on site, and those commitments should be within authority and recorded.
In practice An extra agreed above a supervisor’s authority routed to the owner and recorded.
Work in motion
These already happen. As records they stop the firm financing its clients.
Quoting from what comparable jobs actually cost is the largest available improvement in contracting margin.
Recording movement on the day is what keeps labour cost on the right job.
Measuring as work completes rather than at the end is what stops the firm funding its clients.
A rate agreed before the work is the difference between an extra and an argument.
Advances are cash committed before value is received and deserve the same tracking as receivables.
Retention is money already earned that sits uncollected because nobody asked for it.
Verity AI
Verity AI reads the same job, labour, material and billing records the firm creates as it works. It answers from your own sites, respects permissions, and can turn an answer into billing and follow-up tasks.
Verity / Ask
Verity AI only returns what the person asking has permission to see.
Without chasing
Each runs from the job records at the point the condition is met.
When
Measured work passes a billing threshold
When
Extra work is recorded without an agreed rate
When
A gang moves between sites
When
Retention reaches its release date
When
A supplier advance ages without delivery
When
A client payment passes its terms
What you can understand
Job profitability and cash from records created while working.
The firm does not gain an office. Recording deployment, measurement and delivery produces all of this.
One system, different ways of seeing it
Everyone works from the same records, and each opens on what they need.
Owner
Which jobs are making money and where is my cash?
Cost against quotation, unbilled value, retention position, client payment behaviour, advances outstanding.
Site supervisor
Who is where and what was done?
Gang deployment and attendance, work measured, material at site, instructions received.
Whoever bills
What can be billed now?
Measured work unbilled, extras with agreed rates, certification outstanding, retention due for release.
Where it is used
Completed work measured against the quotation as it happens, so the firm stops financing its clients out of its own working capital.
Gang deployment recorded by site and day, so labour cost lands on the job that consumed it rather than on memory at month end.
Instructions recorded on site with a rate agreed before or as work proceeds, turning an argument at billing into a line on a bill.
Supplier advances recorded against job and reconciled against deliveries, tracking cash committed before value is received.
Release dates on the job record with requests raised on the date, recovering money that otherwise stays with the client.
Completed jobs with their real costs as records, so the next quotation starts from evidence rather than from memory.
Payment against terms recorded per client, so the next quotation can reflect who actually pays on time.
Plain-language questions across jobs, labour, material and billing, with billing tasks raised in the same step.
Getting there
Your accounting arrangement continues to run and is mapped during implementation. Clients, active jobs, quotations, gangs, supplier advances and retention positions are brought across, and Verity is configured around how the firm already works its sites.
Implementation runs about four weeks: discovery and mapping, configuration, migration, then an ongoing operations partnership.
Questions
Verity AI answers questions from your own job, labour, material and billing records: what work is completed and unbilled, which retention is past its release date, where labour has been deployed and against which jobs, which extras were done without an agreed rate. Each answer can become a billing or follow-up task.
Completed work is measured against the quotation as it happens rather than at the end, so unbilled value is a current number with a billing task attached. Contractors bill late because measurement waits, and the delay is financed from their own working capital.
Gang deployment is recorded by site and by day, including movements mid-week, so labour cost attaches to the job that actually consumed it rather than being allocated from memory at month end.
An instruction is recorded on site against the job and a rate is agreed within authority before or as the work proceeds, so the extra appears on a running bill rather than becoming a dispute at final billing.
Advances are recorded against the supplier and the job and reconciled against deliveries received, so cash committed before any value arrives is tracked as carefully as money owed to you.
Retention terms and release dates are recorded at award and the release request is raised on the date, recovering money that otherwise stays with the client because nobody asked.
No. The records come from recording deployment, measurement, deliveries and instructions, which happens on site. It is sized for a firm where the owner is also on site.
Completed jobs are records with their actual labour and material cost, so a quotation for comparable work starts from what that work really cost rather than from memory.
About four weeks: discovery and mapping of how jobs are quoted, worked and billed, configuration, migration of active jobs and open balances, then an ongoing operations partnership.
It is your own money funding someone else’s project. Tell us how measurement and billing work today.