Verity for construction
Variations done without instruction, material issued and unaccounted, subcontractor claims agreed on site. Verity records each piece where it happens, so the margin does not disappear silently.
Runs alongside your existing accounting and design tools.
Verity / Projects
LiveActive projects
9
Unbilled progress
₹9.4 Cr
Variations unapproved
38
Retention held
₹12.6 Cr
Needs attention
Illustrative figures. Verity shows your own projects in this shape.
How the business runs
A project is tendered against a bill of quantities with a calculated margin. What arrives at the end is a different number, and the difference is almost never one large event. It is fifty small ones: a variation executed on a verbal instruction and never approved, material issued to site and not reconciled against consumption, a subcontractor claim agreed by a site engineer above the certified quantity, retention that nobody requested at the release date.
Each of those is recoverable at the moment it happens and largely irrecoverable afterwards. A variation without written instruction is disputed months later when the client’s representative has changed. Material unaccounted for six weeks is untraceable. Retention past its release date has to be chased against a client who has moved on.
The second structural problem is that construction data lives on site and reporting lives in an office. Progress, measurement, material and labour are recorded on paper at the site and reach the office as a monthly summary, which is far too slow for a business where the cost accrues daily.
The third is that progress billing depends on measurement. Work done and not certified is money earned and unbilled, and it sits on the balance sheet as a project asset while the company funds it.
Verity records the variation, the measurement, the material movement, the subcontractor package and the retention as they happen, at the site, against the project.
What Verity calls these things
What gets in the way
Construction difficulties come from decisions made on site with commercial consequences recorded nowhere.
Variations are executed without instruction
The client’s representative asks for a change on site, the work is done, and no written instruction is raised. Recovery depends on a conversation nobody recorded.
In Verity A variation is a workflow step raised at the point of instruction, with the cost attached before the work proceeds.
Material at site is not reconciled
Material is issued to a site and consumed by work, and the two are compared at project end when the difference is untraceable.
In Verity Issue and consumption are recorded against activities, so the gap is visible weekly rather than at closure.
Work done is not certified
Progress is achieved and measurement lags, so completed work sits unbilled while the company funds it.
In Verity Measurement and certification are steps against the bill of quantities, so unbilled progress is a current number.
Subcontractor claims exceed certified quantities
A claim is agreed on site against a measurement nobody has verified, and the difference is discovered at payment.
In Verity Subcontractor packages carry certified quantities, so a claim above them is an exception rather than a payment.
Retention is never requested
Retention passes its release date and nobody raises the request, so the money sits with the client indefinitely.
In Verity Retention release dates sit on the project record, so the request is raised on the date rather than remembered.
Site information reaches the office monthly
Progress, labour, material and safety records are kept on site and summarised for the office, by which point the month is fixed.
In Verity Site records are the same records the office reads, so cost and progress are current rather than reported.
The complete system
One system across the bill of quantities, the site and the commercial position.
Records
Each project is a record with its contract, bill of quantities, packages, rates, milestones, retention terms and drawings.
Why it matters here The bill of quantities is the commercial spine of the project, and everything measured or claimed refers to it.
In practice Certified quantities against the bill, with unbilled progress calculable at any point.
Work
Site work is recorded against activities and packages with quantities, dates, owners and states.
Why it matters here Progress is the basis of billing and the measure of schedule, and it belongs on the same record as the quantities.
In practice Nine point four crore of work done and not yet certified, visible weekly.
Workflows
Variations, measurements, certifications, subcontractor claims and retention release move through defined steps with recorded decisions.
Why it matters here These are the commercial events, and every one of them is currently a conversation on a site.
In practice Thirty-eight variations executed without written instruction, quantified before recovery becomes impossible.
Inventory
Material is held by site with cost and supplier, issued against activities and reconciled against consumption and wastage.
Why it matters here Material is the largest controllable cost and the easiest to lose track of once it leaves the store.
In practice Issue exceeding consumption by eight percent at one site, surfaced at six weeks rather than at closure.
Suppliers
Each is a relationship with its packages, rates, certified quantities, claims, performance and balances.
Why it matters here Subcontract packages are where most project cost sits, and the claim process is where it escapes.
In practice A claim above certified quantity held as an exception rather than paid and disputed later.
People
Staff and labour are modelled once, with attendance and deployment recorded against sites and activities.
Why it matters here Labour is a daily cost that accrues on site and reaches the office late.
In practice Labour deployed by activity against the progress it produced.
Locations
Sites, blocks and site stores are locations, with material, work and reporting following the same structure.
Why it matters here Everything in construction is site-specific, and comparison across sites requires identical recording.
In practice Material reconciliation and progress by site, comparable across the company.
Reports and analytics
Progress against programme, cost against budget, unbilled and uncertified work, variation recovery, material reconciliation and retention position come from the operational records.
Why it matters here A construction company that reports monthly is managing a business whose cost accrues daily.
In practice Cost against budget by package, current rather than compiled after month end.
Verity AI
Verity AI answers from your own project, measurement, material and subcontractor records, respects permissions, and can create assigned follow-ups.
Why it matters here The commercially valuable questions are about things executed and not documented.
In practice "Which variations were executed without written instruction?" returns thirty-eight with their value.
Control
One permission model and one audit trail, with certification and approval authority set by role and value.
Why it matters here Site staff make commitments on the company’s behalf, and authority needs to be explicit.
In practice Certification beyond a site engineer’s authority routed to the project manager and recorded.
Communication
Instructions, notices and correspondence attach to the project, package or variation they concern.
Why it matters here Construction disputes are won and lost on contemporaneous records of what was instructed.
In practice A client instruction recorded on the variation at the time it was given.
Work in motion
These already occur on your sites. Recorded at the moment, they stay recoverable.
The written instruction is the entire difference between a variation and a dispute.
Uncertified completed work is the company funding the client, and it is usually not measured as such.
Reconciling weekly is what makes a variance investigable rather than merely regrettable.
Checking the claim against certification before payment is the control the process usually lacks.
Retention is money already earned that sits uncollected because nobody raised the request.
The tender margin can still be defended in month three and not in month eleven.
Verity AI
Verity AI reads the same project, measurement, material and subcontractor records the sites create as they build. It answers from your own projects, respects permissions, and can turn an answer into instructions and claims.
Verity / Ask
Verity AI only returns what the person asking has permission to see.
Without chasing
Each runs from the project and site records at the point the condition is met.
When
A variation is recorded on site
When
Completed work remains uncertified
When
Material issue diverges from consumption
When
Retention reaches its release date
When
A subcontractor claim exceeds certified quantity
When
An activity falls behind programme
What you can understand
Cost and progress from site records rather than from a monthly summary.
Verity holds project, site and commercial records. Design, drawing management and accounting continue in your existing systems.
One system, different ways of seeing it
Everyone works from the same records, and each role opens on what they need.
Managing director
Are the projects still profitable?
Cost against budget by project, variation recovery, uncertified work, retention position.
Commercial manager
What is at risk of not being recovered?
Variations without instruction, uncertified progress, subcontractor claims above certification, retention past release.
Project manager
Is the site on programme?
Activities against programme, blockers and causes, labour and material at site, instructions outstanding.
Site engineer
What am I recording today?
Work completed and measured, material issued, instructions received, labour deployed.
Procurement
What is required and who is late?
Material requirements from programme, supplier delivery reliability, orders outstanding, site stock.
Where it is used
Instructions recorded on site with a written instruction requested and tracked, which is the entire difference between a recoverable variation and a dispute.
Completed work measured against the bill of quantities, so money earned and unbilled is a current number rather than a year-end surprise.
Issue against derived consumption reconciled at intervals, so a variance is investigable while the activity is still fresh.
Claims checked against certified quantities before payment rather than disputed after it.
Release dates on the project record with requests raised on the date, recovering money that otherwise sits with the client.
Progress, labour, material and instructions recorded once at the site and read directly by the office, replacing a monthly summary.
Approval and certification limits by role and value, so commitments made on site are within authority and attributable.
Plain-language questions across variations, measurement, material and claims, with actions assigned in the same step.
Getting there
Design, drawing management and accounting continue to run and are mapped during implementation. Projects, bills of quantities, packages, subcontractors, site stores and open variations are brought across, and Verity is introduced as the site and commercial layer.
Implementation runs about four weeks: discovery and mapping, configuration, migration, then an ongoing operations partnership.
Questions
Verity AI answers questions from your own project, measurement, material and subcontractor records: which variations were executed without written instruction, how much completed work is uncertified, where material issued exceeds consumption, which retention is past its release date. Each answer can become an instruction request or a claim.
No. Accounting, design and drawing management continue and are mapped during implementation. Verity holds the project, site and commercial records — bill of quantities, progress, measurement, variations, material, subcontract packages and retention.
An instruction received on site is recorded against the project with its cost impact assessed, and a written instruction is requested and tracked before or alongside execution. A variation without a contemporaneous record is the most common recoverable loss in construction.
Completed work is recorded against bill items and measurement is a tracked step, so work done and not yet certified is a current figure — which is the company funding the client and is rarely measured as such.
Material is issued to activities and consumption is derived from measured progress, so issue against consumption is reconciled at intervals rather than at project closure when a variance is untraceable.
Packages carry certified quantities, so a claim exceeding certification is held as an exception for measurement review before payment rather than paid and disputed afterwards.
Retention terms and release dates are recorded at award and the release request is raised on the date, recovering money that otherwise remains with the client because nobody asked.
Site records are the same records the office reads — progress, measurement, material issue, instructions and labour — which removes the monthly summary and the lag that goes with it.
About four weeks: discovery and mapping of how projects are run and measured, configuration of bills of quantities and authority limits, migration of active projects and packages, then an ongoing operations partnership.
They are recoverable now and will not be in six months. Tell us how instructions are recorded on site today.